2009 CALENDAR OF DUE DATES

Below are the dues dates for April and May of 2009.

Report Due Date Party Form to Use (Download Using Link) National Award Points
Annual Audit November 1 Treasurer Audit/Budget Form  
Chapter Budget November 1 Treasurer Audit/Budget Form  
Make A Difference Day (Oct 24) Summary of Project Due November 1 EVP Event Summary Form  
Fall Initiation Fees $100/@ ($40/Initiate) Dues($60/Initiate) List of Initiates 14 days prior to the Initiation Ceremony Pledge/Treas Pledge/Initiation Form *$50 Late Fee if Paid Late
Officers' List - Spring Update April 1 EVP Send Nationals a List of New Officers after elections 20
Founders' Day (March 6) Report April 1 President Event Summary Form 20
Submit Chapter Bylaws April 1 EVP Email Copy of Chapter's Current Bylaws 10
Spring Initiation Fees $100@($40/Initiate) Dues($60/Initiate)
List of Initiates		 14 days prior to the Initiation Ceremony Pledge/
Treas		 Pledge/Initiation Form
Event Summary Form*$50 Late Fee if Paid Late		 20
Hold Officer Training/Planning Meeting May 1 EVP Event Summary Form 10
Signed Officer Instructions May 1 EVP Chapter's list of officer duties - signed by each officer 10
All Scholarship Applications May 1 EVP No reporting necessary 10 each/ 40 max
Summer Officer Address Update May 1   Summer Officer Update Form  
Professional Development Report May 15 EVP Professional Development Report 20
Fundraising Report May 15 Treasurer Fundraising Report 5
Spring Graduates May 15 EVP 2009-2010 Graduate Form 20
Hold one Alumni Activity May 15 EVP Event Summary Form 10

NOTE – Please download the forms above using the underlined link in the "Forms to Use" column.

APRIL

Officer List – Spring Update - Provide update of new officer information. Email the form to executivedirector@phichitheta.org

Founders’ Day Report – Submit details of the chapter’s Founders’ Day Activities using the Event Summary Form. Email the form to executivedirector@phichitheta.org

Submit Chapter Bylaws – The chapter will email an electronic copy of the most current version of their chapter bylaws to executivedirector@phichitheta.org

Spring Initiation Form & Fees – Form attached. This should be submitted to Nationals 14 days prior to the ceremony in order to allow time for me to get the member cards and pins ready and mailed to the chapter to present to the new member during the Initiation Ceremony. Failure to do this cheats the new member out of having the complete experience that they deserve. An electronic version of this form she be emailed to executivedirector@phichitheta.org and a hard copy should be mailed in along with the fees to the National Office (address on the form).

MAY

Hold Officer Training/Planning Meeting - Conduct officer training with outgoing and incoming officers. Complete the Event Summary Form to provide details of the event & email the form to executivedirector@phichitheta.org

Signed Officer Instructions – Using the list of duties that the chapter has established for the officers (in the chapter’s bylaws, standing rules, etc) have the incoming officers sign that they understand the duties and responsibilities of that office and are agreeing to fulfill those requirements. Email scanned copy to executivedirector@phichitheta.org or mail hard copy to the National Office (1508 E. Beltline Road, Suite 104, Carrollton, TX 75006)

All Scholarship Applications – Applications can be found on the National Website under Foundations. No reporting is necessary. The Foundation will confirm that the applicant is an “active” member and confirmation will be made and award points given at that time.

Summer Officer Address Update - Use Summer Officer Update Form – this contact information is for the new/incoming officers.

Professional Development Report – If the chapter held any professional development programs for the semester, please report using the Professional Event Summary Form in order to receive award credits.

Fundraising Report – If the chapter held any fundraising events during the semester, please report using the Fundraising Summary in order to receive award credits.

Spring Graduates – Please use the 2008-2009 Graduate List to report all graduates. The graduates will receive graduate information and it will allow Nationals to update the database for the chapter.

Hold One Alumni Activity – If the chapter held an alumni activity during the semester, please report using the Event Summary Form in order to receive award credits.